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Hilniva AI Agents 123

Agents handle the routine. Your people make the calls.

Hilniva AI agents sit as an automation layer on top of every Hilniva ERP module and product. They understand documents and transactions, act within the rules you set, and bring a person in whenever judgment is needed.

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What makes an agent different

Beyond rules. Beyond OCR.

Traditional automation follows fixed rules: if this happens, do that. OCR turns a scan into text. A Hilniva agent goes further. It understands what a document means, checks it against your data and takes the next step.

Understands context

Knows which number is the PO, which line is freight and which customer always pays late.

Validates

Checks every document and transaction against your ERP data before acting.

Acts

Matches, posts, reminds and updates across connected systems, end to end.

Escalates

Pauses and routes exceptions to the right person, then picks up where it left off.

The agents

Five agents, working across your business.

Accounting Agent

Books that keep themselves current.

Monitors transactions from purchasing, sales, inventory, costing, work orders, AP and AR, and posts them to the ledger. Prepares the trial balance, profit and loss, balance sheet and income statement automatically.

Payable Agent

Supplier invoices, handled.

Watches for incoming supplier invoices, reads the data from PDF files and runs two- or three-way matching. It pauses until every validation is complete, then creates the AP invoice for payment, and tells AP staff exactly what to fix if something doesn't match.

Hilniva Payable

Receivable Agent

Collections that never sleep.

Monitors open invoices, sends reminders, matches payments, analyzes payment patterns to spot rising risk, and escalates the accounts that need a personal call.

Hilniva Receivable

Supply Chain Agent

Know where every part is.

Tracks every inventory movement: receipts from suppliers against purchase orders, and internal movements between stores, work orders and sales. You get full visibility of where material is at any moment.

Hilniva ERP

Sales Agent

Orders that keep moving.

Keeps sales orders flowing from entry to shipment and invoice, follows up on what's pending and gives sales teams more time with customers and less time on admin.

More on the roadmap

We're extending the agent layer module by module. Tell us which process takes your team the most time, and we'll show you where an agent fits.

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Example

From invoice to ERP, without data entry.

Capture

Invoice arrives by email or upload.

Understand

Supplier, lines and totals are read.

Validate

Checked against suppliers, POs and duplicates.

Match

Two- or three-way against PO and receipt.

Approve

Routine invoices flow, exceptions go to a person.

Update ERP

AP invoice created and posted.

Human in the loop

Agents don't replace judgment.

Strategic decisions, negotiations, high-risk approvals and customer relationships stay with your people. Agents take the repetitive work and the analysis, so your team has time for the decisions only they can make.

  • Rules you set. Agents act only within the limits and approvals you configure.
  • Exceptions go to people. Anything unusual is paused and routed, never pushed through.
  • Everything is logged. Each agent action appears in the audit trail next to user actions.
  • Manual entry still works. Your team can always enter or correct a transaction by hand.

Start with one process.

Most teams start with one agent on one process, such as supplier invoices or collections, and expand from there.

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